QPI Administrative & Events Coordinator (Full-Time)

About the Quality Parenting Initiative (QPI)

The Youth Law Center’s Quality Parenting Initiative (QPI) is an innovative system-change strategy for reforming child welfare practices and policies across the country by partnering with system stakeholders and centering the voices of those most impacted—youth, birth parents, and foster caregivers. The QPI team works in more than 80 jurisdictions across the country to transform child welfare systems at the local, state, and national levels, with a goal of ensuring that every child in foster care receives excellent parenting, every day.

About the Position

The Events & Administrative Coordinator will be the administrative backbone of the QPI team in both our regular advocacy work and our virtual and in-person events. The Coordinator will play a vital role in the success of our annual, virtual QPI National Conference—as well as other virtual and in-person convenings throughout the year—by overseeing event logistics, serving as the vendor liaison, tracking registration and attendance, coordinating the evaluation process, and much more.

In the day-to-day, the Coordinator will help keep our QPI team on track by taking charge of our organizational systems and serving as the first point of contact for internal and external support needs. The Coordinator will maintain our team’s project calendars, including scheduling and providing technical support during meetings, and will play a pivotal role in ensuring that our progress toward contract deliverables is tracked and on target. The Coordinator will also be QPI’s information maven, managing our file inventory, updating and organizing contact lists, ensuring process documentation is in place, and triaging external inquiries about QPI, along with providing more general administrative support to the QPI team.

This is a full-time, remote position and can be performed from anywhere within the continental United States, with a preference for states in which QPI currently operates. Travel for events several times a year will be required. This position reports to the QPI National Director.

About You

The ideal candidate for this position has a broad range of administrative and creative skills and is equally energized by standing at the front of the room and attending to behind-the-scenes details. You find satisfaction in being the person your team relies on to have answers, solve problems, and come through in a pinch when time-sensitive needs arise. Though you’re ready to take responsibility and initiative in managing complex projects, you also appreciate just how necessary rote, day-to-day admin is to sustain the work—no task is too small for you. You’re meticulous, exceptionally organized, self-motivated, a time-management whiz, tech-savvy, personable, and supremely adaptable. And, last but definitely not least, you love planning events. We’d be thrilled if you already have familiarity with QPI or child welfare systems—having lived experience in the foster care system is an added bonus—but that’s not required.

Core Responsibilities

This position will hold both event coordination and day-to-day administrative responsibilities, with periods of time when event coordination needs wane and other projects take priority.

The list below is intended to illustrate the core responsibilities of this position. Such a list is never exhaustive; new needs and opportunities will continue to arise for this position as our team grows and changes. For someone with significantly more than the minimum required experience, higher-level responsibilities, including supervisory responsibilities, may become available.

• Coordinate our annual virtual QPI National Conference, overseeing all aspects of planning and implementation; coordinate additional virtual and in-person conferences and convenings throughout the year.
• Facilitate & project manage sponsors and other related initiatives to support events.
• Be the face and voice of QPI by opening conference sessions and web events, sending emails and other written communications to our constituency, and similar.
• Support our QPI Site Leads’ work with child welfare agencies, including meeting scheduling, Zoom technical support, and other administrative support for site activities.
• Track contract deliverable activities each month and collaborate with Finance to produce accurate contract invoices; support leadership in ensuring contract fulfillment is on track.
• Schedule meetings & events for the QPI team; create and maintain an overall QPI calendar and various project/site calendars.
• Maintain a filing structure and help define procedures for managing, storing, and archiving documents, reports, and other materials.
• Work with QPI team members to define and document work processes.
• Set up and host Zoom meetings and webinars, providing technical support during web events and reporting on attendance.
• Manage QPI’s general email inbox and respond to or forward inquiries as appropriate.
• Develop and maintain QPI’s contact information database.
• Use QPI’s marketing and design tools to produce graphic elements for various documents, event materials, and email communications.
• Create and maintain relationships with site contacts, trainees, and other key contacts.
• Provide general administrative and tech support to the QPI team.
• Ensure the mission and the continuation of QPI; seek out advocacy opportunities.

Skills & Experience

The list below represents what we believe are the most important characteristics needed for someone to be successful in this position. We also recognize that women, people of color, LGBTQIA+ folks, and other historically economically marginalized people tend to avoid applying for jobs if they don’t meet 100% of the listed qualifications. We encourage you to apply if you’re enthusiastic about this role, even if you don’t meet every single criterion on the list.

• A minimum of four years of experience in directly relevant positions, ideally within a nonprofit setting
• A minimum of two years of experience planning events, with a proven track record of successful event coordination in both in-person and virtual formats; prior experience planning conferences or multi-day training events is strongly preferred.
• A deep commitment to the mission of excellent parenting for children and advocacy on behalf of youth
• Confidence and significant familiarity with using Zoom meeting and webinar features, including experience with hosting events and managing attendees and settings
• Excellent verbal communication and interpersonal skills, including the ability to work well with a diverse, fully remote team in locations across the United States
• Strong command of written English and ability to produce written communication in a variety of formats and tones, depending on audience and goal
• Excellent organizational and time management skills, with proven ability to prioritize and take the initiative on identified goals, juggle multiple processes, and meet deadlines
• Prior experience with scheduling and calendar management on behalf of a team or executive, preferably in Google Calendar
• Knowledge of common conventions for creating and maintaining a digital filing structure
• Prior experience with email marketing tools such as MailChimp or Constant Contact and with user-friendly design tools such as Canva
• Proven technical skills with common office software and the ability to quickly pick up on new technology (e.g. WordPress); prior experience updating and/or managing databases is strongly preferred.
• Keen attention to detail and a high level of organization
• Professionalism & strong work ethic
• Creativity and flexibility in solving problems and meeting challenges
• Ability to work both as part of a collaborative team and independently
• Reliable judgment, discretion, and ability to maintain confidentiality
• Ability and willingness to travel to various locations within the United States for events

Employment & Benefits Details

• Status: Full-time, permanent; this is not currently but may become a supervisory role
• Salary: $63,000 – $90,000 annually, depending on experience. All employee salaries are determined based on years of relevant experience; the upper half of this range will only be available to candidates with substantially more than the minimum required experience and who possess the qualifications to take on manager-level responsibilities.
• Paid Time Off: YLC offers flexible, unlimited paid vacation to its full-time employees as well as 12 sick days annually, 11+ holidays, and an annual paid winter break.
• Benefits: Comprehensive health benefits package (medical, dental, vision, long-term disability, basic term life), plus an EAP, FSA, Commuter Check program, and (after one year) a 401k with up to 4% employer match. Health plan premiums are 100% employer-paid for both employees and all dependents.
• Location: Permanently remote within the continental United States; preference for states in which QPI currently operates (CA, CT, FL, KS, LA, MN, NM, NV, PA, and TX).

To Apply

Please submit an application via email, with the name of the position in the subject line, to careers@ylc.org and include both of the following required documents:

• Cover letter explaining your interest in the position and in supporting QPI’s advocacy
• Up-to-date resume

Please submit all required documents at the time of application. Incomplete applications will not be considered for this position.

Timeline: Applications will be reviewed on a rolling basis as they are received, and the position will remain open for applications until filled.

If you have questions about this position or the application process, feel free to contact us at careers@ylc.org. Please note that due to the volume of emails we receive, we may not be able to respond to every inquiry. No phone calls about the position, please.

Equal Opportunity Employer

YLC values a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, body size, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

About YLC’s Advocacy

The Youth Law Center is a 501(c)(3) nonprofit legal advocacy organization that seeks to transform child welfare and juvenile justice systems across the county so that every youth and child can thrive. Using a combination of creative advocacy strategies—including legislative and policy advocacy, impact litigation, collaborative systems-reform campaigns, public education, media advocacy, technical assistance, and training—our team works not just to end harmful systemic practices but to ensure that system-involved young people can access the supportive environments, resources, relationships, and information they need to realize their full potential. YLC’s specific, actionable, and sustainable strategies are shaped by the voices of youth and families most impacted by these systems and are informed by research in child development, psychology, behavioral economics, marketing and branding, and adult learning. The YLC team reflects the diverse backgrounds, experiences, and skills needed to make our creative approach to advocacy successful. Find out more about us at ylc.org and qpi4kids.org.

 

 

 

 

 

 

 

 

If you are interested, please submit a cover letter, resume, list of three personal references and a writing sample. Youth Law Center is an equal opportunity employer. Your application package may be submitted via email to careers@ylc.org.

Or, you may send it via postal mail to:

Youth Law Center
attn: Careers
832 Folsom Street, #700
San Francisco, CA 94107